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COVID-19: EMEC work, travel and visitor policies

First published: 13 March 2020
Last updated: 14 September 2021

We review and update this notice regularly as we reassess the situation and adhere to current government guidelines.

Due to the global COVID-19 (coronavirus) pandemic, EMEC has put the following measures in place to limit exposure of our team, community and stakeholders to the virus.

We’d like to reassure our customers, suppliers, and project partners that we are continuing to operate, albeit with the following precautions in place.

As we do not know how the virus is going to progress these policies are in effect for a rolling four week period. As of Monday 13 September 2021, these policies extend to at least 11 October 2021.

Offices closed to public:

The Orkney Renewable and Innovation Campus (ORIC) has restricted public access to the Robert Rendall and Charles Clouston buildings.

Please call +44 (0)1856 852060 or email info@emec.org.uk if you need to access the EMEC offices.

Hybrid home and office working:

Since the beginning of the pandemic until August 2021 we have been working from home where possible. We are in the process of transitioning to a new hybrid way of working and the offices are now open for staff. For now, the offices remain closed to the public.

Communication lines will remain open with staff having access to email, their usual telephone numbers and video conferencing facilities (e.g. via Microsoft Teams). You will find contact details for our team here.

Measures to mitigate the risk of catching or spreading COVID-19 are in place across EMEC sites. These include the wearing of face coverings when moving around sites, regular hand washing or use of hand sanitiser, a regular cleaning regime, and increased ventilation where possible.

If staff feel unwell, or if anybody in their household feels unwell, they are instructed not attend the office at all and to follow current public health guidelines.

We may suffer damage to our service if staff are unwell, however we are doing all we can to minimise this.

Meetings:

Most meetings are still taking place via videoconferencing however meetings can be arranged to take place in person with prior notice providing current guidance is adhered to.

Travel to and from Orkney:

Each trip is being individually risk assessed. Any external meetings should be held via videoconferencing where possible.

EMEC staff out with Orkney:

For our staff living off Orkney, each trip is being individually risk assessed.

Visitors to EMEC:

We are slowly and cautiously opening back up to visitors. All visits are individually risk assessed and will be accomodated in line with current COVID-19 guidance.

As time goes on, activities will be assessed regularly, and the above policies may be amended or rolled out for an extended time period. Please note that any travel to/from EMEC and any visits to EMEC that are currently beyond the current four week period may also be cancelled or altered as above.

We apologise for any inconvenience this may cause, but the health and safety of our staff, families and community is our paramount concern.

We will update this notice as we reassess the situation over the coming weeks.

If you have any queries or concerns about the above statement, please call +44(0)1856 852060 or email info@emec.org.uk.

Finally, I want to offer you our support and best wishes. This is going to be a hard time for us all and the economic, social and health outcomes are far from certain or predictable. If you think EMEC can help in some way then please ask.

Take care, and stay safe.

Neil Kermode
Managing Director

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